Family Planning Annual Report (FPAR) 2.0

FPAR 2.0 Reporting Updates

OPA created a one pager explaining updates to the Family Planning Annual Report (FPAR) reporting process, including frequently asked questions.

FPAR 2.0 Reporting Updates one pager

Family Planning Annual Report (FPAR) 2.0 is the next iteration of FPAR data reporting that will collect encounter-level data for Title X family planning service grantees. FPAR 2.0 will allow for improved data collection, reporting, and analysis that will ultimately allow for more opportunities to improve service delivery. The current method of aggregate level FPAR 1.0 data reporting will end in 2022 (see table below).

Grantees will start collecting encounter-level data in 2022 and report it for the first time in 2023. A new data system for grantees to upload FPAR data is in development. OPA will work with grantees to provide features, analyses, and reports that utilize FPAR data and will help inform quality improvement efforts.

This page will be updated regularly with updates on the transition to FPAR 2.0.

FPAR 2.0 Resources

Data Elements

An updated Data Element file that includes the newly approved sexual orientation and gender identity elements is posted below. The updated file contains a README tab with guidance for using the file, and a log describing key updates to the data element file posted in March 2022.

Implementation Guide

The Implementation Guide contains important information for grantees, data vendors, and other stakeholders. Specifically, it provides grantees with (1) a brief introduction to FPAR 2.0, (2) general instructions on completing the FPAR, (3) a review of key terms and definitions, (4) guidance on FPAR 2.0 reporting pathways, (5) FPAR 2.0 data requirements, (6) data elements, (7) information on FPAR 2.0 data privacy, and (8) technical assistance resources.

Valid Values, Sample Files, and Additional Reporting Guidance

The TA materials listed below provide more reporting guidance, including how data elements from grantee data systems should be mapped to FPAR 2.0 data elements. They also illustrate how to format a flat file when reporting FPAR 2.0 data to OPA.

These documents are geared toward a technical audience.

Document Purpose Date updated
Valid Values and Sample Files Guidance for using the valid values and sample files below. March 2022
FPAR 2.0 Data Elements with Valid Values - XLSX A reference file listing all FPAR 2.0 data elements and acceptable values. January 2022
Encounter-level Data Reporting Guidelines Guidance for reporting encounter-level data, including file format and data element requirements. November 2022
Encounter-level sample file - XLSX An example of how to format a CSV file of Title X encounters to submit to the FPAR 2.0 system. The sample file has been revised to reflect corrected race and ethnicity categories. August 2022
Lab result sample file - XLSX An example of how to format a CSV file of lab results when submitting lab results separately from encounters. October 2021
Insurance Coverage Mapping Guidance Guidance for reporting data element ‘Insurance Coverage Type’, including a description of insurance coverage types and mapping guidance. October 2022

Waiver

New grantees, or returning grantees who have not previously completed a waiver or have a change to report, must submit the waiver application from the link below to report aggregate data for data collected from January through December 2022 (Data Collection Year 2022). All waivers are due by 8 p.m. ET, Wednesday, June 15, 2022. OPA will notify grantees with a decision by Monday, August 1, 2022.

Link to submit waiver form: https://cit1.mathematica-mpr.com/wix/p1134688.aspx

Frequently Asked Questions

The FAQ page lists frequently asked questions received through webinars, the Title X conference, and through emails to OPA and TA vendors. This page will be updated frequently and will serve as a resource for grantees and data system vendors.

Technical Assistance

OPA and its contractors will provide comprehensive technical assistance (TA) using a collaborative and coordinated approach to help grantees transition to the new FPAR 2.0 data system. These activities include group and individualized technical assistance to end users of the system via formal trainings, written materials, and other documentation. TA materials and assistance is available to grantees, subrecipients, and EHR vendors. Note, only grantees will have access to submit data, so we encourage ongoing coordination between grantees and their partners.

  • Inquiries regarding the data system, data elements, implementation guide, waiver process, or FAQs can be submitted to the help desk FPARSupport@mathematica-mpr.com with a cc to your federal project officer.
  • Other technical assistance requests can be submitted to RHNTC@JSI.com or through the “Request Technical Assistance” option at RHNTC.org.

Timeline for Transition from FPAR 1.0 to FPAR 2.0

 

2021

2022

2023

FPAR 1.0

  • Report aggregate 2020 FPAR 1.0 data

  • Collect aggregate 2021 FPAR 1.0 data

  • Report aggregate 2021 FPAR 1.0 data

 

FPAR 2.0

  • Prepare for FPAR 2.0
  • Collect encounter-level 2022 FPAR 2.0 data*
  • Report encounter-level 2022 FPAR 2.0 data*
  • Collect encounter-level 2023 FPAR 2.0 data*

* If needed, apply for waiver to submit FPAR data with the alternate reporting pathway.

2021: OPA and Title X grantees prepare for transition to FPAR 2.0

FPAR 1.0

  • Report aggregate 2020 FPAR 1.0 data – Completed
  • Collect aggregate 2021 FPAR 1.0 data – Completed

FPAR 2.0

  • Throughout 2021: User feedback and testing by stakeholders, including OPA leadership, federal project officers, and technical working groups, gathered for FPAR 2.0 data system development.
  • Late 2021: Early adoption of FPAR 2.0 data system by volunteers (minimally viable product stage)

Milestones:

  • January 8 to February 16, 2021: grantees reported 2020 FPAR 1.0 data
  • February 11, 2021: 60-day FRN posted
  • March 16, 2021: Title X grantee webinar with FPAR 2.0 updates on OMB, data elements, and technical assistance
  • April 12, 2021: 60-day FRN closed
  • May 27, 2021: Title X grantee webinar with FPAR 2.0 updates
  • June 10, 2021: 30-day FRN posted
  • July 12, 2021: 30-day FRN closed
  • September 2021: OMB clearance received for FPAR 2.0 data collection. OMB control number 0990-0479. Expires 9/30/2024

2022: Last reporting of FPAR 1.0 data; FPAR 2.0 encounter level data collection starts

FPAR 1.0

  • Early 2022: Grantees report 2021 FPAR 1.0 data

FPAR 2.0

  • Data system contractor works with grantees to test and assess reporting systems
  • Grantees collect FPAR 2.0 encounter level data for 2022

2023: First reporting of FPAR 2.0 data

  • Grantees report 2022 FPAR 2.0 encounter level or aggregate data based on waiver status
  • Grantees collect FPAR 2.0 data for 2023

Contact

Title X grantees should continue to send FPAR 2.0 questions to their federal project officer.