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Waiver Forms for the 2023 FPAR are now available.
Waivers to report aggregate data for the 2023 FPAR (submitted in 2024) are now available. As a reminder, waivers will be available for the 2023 and 2024 FPARs. All grantees will be expected to report encounter-level data for the 2025 FPAR (submitted in 2026).
- Grantees who reported aggregate data for the 2022 FPAR (submitted in 2023) must complete a waiver form for each individual grant (unique FPAR number).
- Grantees who reported encounter-level data for the 2022 FPAR (submitted in 2023) do not need to complete a waiver form.
Please do not enter any personally identifiable information or protected health information in the waiver form.
Key Dates
Please submit your grant’s waiver form to inform OPA of your reporting plans for 2023 FPAR by 8pm ET, Friday, May 26, 2023. For grantees requesting a waiver, OPA will notify you with any feedback by mid-June, 2023. Please reach out to your Project Officer if you have any questions or concerns.
You may access the 2023 Waiver Form here: https://cit1.mathematica-mpr.com/wix/p1165630.aspx.
About FPAR 2.0
Family Planning Annual Report (FPAR) 2.0 is the next iteration of FPAR data reporting that will collect encounter-level data for Title X family planning service grantees. FPAR 2.0 will allow for improved data collection, reporting, and analysis that will ultimately allow for more opportunities to improve service delivery.
FPAR 2.0 Resources
Data Elements
An updated Data Element file that includes the newly approved sexual orientation and gender identity elements is posted below. The updated file contains a README tab with guidance for using the file, and a log describing key updates to the data element file posted in March 2022.
Implementation Guide
The Implementation Guide contains important information for grantees, data vendors, and other stakeholders. Specifically, it provides grantees with (1) a brief introduction to FPAR 2.0, (2) general instructions on completing the FPAR, (3) a review of key terms and definitions, (4) guidance on FPAR 2.0 reporting pathways, (5) FPAR 2.0 data requirements, (6) data elements, (7) information on FPAR 2.0 data privacy, and (8) technical assistance resources.
Valid Values, Sample Files, and Additional Reporting Guidance
The TA materials listed below provide more reporting guidance, including how data elements from grantee data systems should be mapped to FPAR 2.0 data elements. They also illustrate how to format a flat file when reporting FPAR 2.0 data to OPA.
These documents are geared toward a technical audience.
| Document | Purpose | Date updated |
|---|---|---|
| Valid Values and Sample Files | Guidance for using the valid values and sample files below. | March 2022 |
| FPAR 2.0 Data Elements with Valid Values - XLSX | A reference file listing all FPAR 2.0 data elements and acceptable values. | January 2022 |
| Encounter-level Data Reporting Guidelines | Guidance for reporting encounter-level data, including file format and data element requirements. | November 2022 |
| Encounter-level sample file - XLSX | An example of how to format a CSV file of Title X encounters to submit to the FPAR 2.0 system. The sample file has been revised to reflect corrected race and ethnicity categories. | August 2022 |
| Lab result sample file - XLSX | An example of how to format a CSV file of lab results when submitting lab results separately from encounters. | October 2021 |
| Insurance Coverage Mapping Guidance | Guidance for reporting data element ‘Insurance Coverage Type’, including a description of insurance coverage types and mapping guidance. | October 2022 |
| Data Quality Checks | Overview of data quality checks that are built into FPAR 2.0 | December 2022 |
Frequently Asked Questions
The FAQ page lists frequently asked questions received through webinars, the Title X conference, and through emails to OPA and TA vendors. This page will be updated frequently and will serve as a resource for grantees and data system vendors.
Technical Assistance
OPA and its contractors will provide comprehensive technical assistance (TA) using a collaborative and coordinated approach to help grantees transition to the new FPAR 2.0 data system. These activities include group and individualized technical assistance to end users of the system via formal trainings, written materials, and other documentation. TA materials and assistance is available to grantees, subrecipients, and EHR vendors. Note, only grantees will have access to submit data, so we encourage ongoing coordination between grantees and their partners.
- Inquiries regarding the data system, data elements, implementation guide, waiver process, or FAQs can be submitted to the help desk FPARSupport@mathematica-mpr.com with a cc to your federal project officer.
- Other TA requests can be submitted to RHNTC@JSI.com or through the “Request Technical Assistance” option at RHNTC.org.
Timeline for Transition from FPAR 1.0 to FPAR 2.0
2023: First reporting of FPAR 2.0 data
- February 21, 2023: FPAR 2.0 system will open to grantees
- Grantees report calendar year 2022 FPAR 2.0 encounter level or aggregate data based on waiver status
- Grantees collect FPAR 2.0 data for 2023
2022: Last reporting of FPAR 1.0 data; FPAR 2.0 encounter level data collection starts
2021: OPA and Title X grantees prepare for transition to FPAR 2.0
- September 2021: OMB clearance received for FPAR 2.0 data collection. OMB control number 0990-0479. Expires 9/30/2024